General Business Letter Sample

General Business Letter Sample

Your name

Your address
Your phone number
Your email address
(include extra line of space here)
Date (type out the date in full: “January 1, 2017” as opposed to “1/1/17”)
(include extra line of space here)
Recipient’s name
Recipient’s title
Recipient company name
Recipient’s address (or company address)
(include extra line of space here)
Dear Ms. Smith: (use a formal greeting unless you have a personal, close relationship with the recipient. Be sure to include a colon rather than a comma after the recipient’s name.)
Write your letter in this format (left justified) using a simple font (Times New Roman or Arial are good examples of plain font styles) in size 10 or 12 points. In your introductory paragraph, get right to the point by explaining the purpose of your letter.
Your letter should be single-spaced, but make sure you leave an extra line of space between each paragraph. Keep your letter as brief and concise as possible. Each subsequent paragraph should go into detail about the intent behind your letter, whether it’s an explanation, request, or both.
Your final paragraph should clarify the main point of your letter, and if you’re asking for something, make sure your request is clear as you conclude your message. You should also be gracious here: thank the recipient for taking the time to read your note and consider your request.
Sincerely,
(Leave an extra blank space here so you can add a handwritten signature)
Your name (typed)
Your title (if applicable)
Your company name (if applicable)

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